Food Vendor Basics

Food Booth Rules

TIME

Saturday, August 10, 2024 - 9:30 AM to 6:00 PM
Sunday, August 11, 2024 - 9:30 AM to 5:00 PM

Booths are to start setting up during their assigned set up time and must be ready by 9:00 AM on Saturday morning.

COST

Entry Fee is based on booth size PLUS 15% of gross sales due at checkout on Sunday (see fees above). Please make checks payable to: CFA, PO Box 611, Coupeville WA 98239 by May 30, 2024. You will be notified of your acceptance or denial in June.

RULES

Each booth must have a trash container and dry chemical fire extinguisher with a minimum capacity of 5 pounds. Halon or water types are not acceptable.

Applicants are responsible for keeping booth area clean.

Applicants must have an adult (18 or older) present at all times.

Booths will be inspected by the Island County Health Inspector on Saturday morning. They require a permit for this event and this should be obtained 2-3 weeks in advance. Applicants must also have a food handlers' permit and each booth must have one person with a permit at all times. It is the responsibility of each applicant to comply with all health regulations and have the proper permits. You will not be able to open your booth without them.

Applicants must provide a copy of a current, valid Certificate of Insurance at time of application or prior to August 1st. No application will be accepted without this paperwork.

All locations of booth spaces rest solely with the food booth committee and no changes can be made in location or electrical needs once set up. We take into consideration any special request, but cannot guarantee a specific location.

Checkout will not begin before 5:00 PM on Sunday. Please be prepared to pay at checkout. You can pay by check or card. Anyone leaving before 5:00 PM on Sunday will not be invited back. No-shows will not be invited back.

Non-profit booths are given first priority for booth space. Commercial booths are chosen depending on food selection, booth size, and past participation. An emphasis is placed on health conscious food and variety. We try not to duplicate offerings. Space is limited.

Applicants are responsible for their own change and sales tax. All sales tax collected must be paid to the Washington State Department of Revenue.

We are set up in a paved, municipal parking lot located behind the Coupeville Library. There is water located nearby, but not at each booth site. You must be self-contained. We provide electrical panels with 120v and a limited number of 240V connections.  If you require a 240v power connection, you must state this clearly on your Food Vendor Application form. No individual generators are allowed in any food or artisan booths per Town of Coupeville regulations. Power is NOT provided overnight.

Security personnel are on duty continuously from opening on Saturday to closing on Sunday; however, the Coupeville Festival Association cannot accept responsibility for any lost, stolen, or vandalized articles.

All booths will be inspected by the Island County Health Department during set-up. Any condition deemed unsafe must be corrected prior to opening the booth.

Parking is available on a first come, first serve basis. You will have to park in a lot close by, not directly near your booth.

Once you have been selected to participate, you will be assigned a set-up time on Friday, August 12th. Please try to set up during this time unless you have called ahead to make different arrangements.

If you plan on staying at a local hotel, MAKE YOUR RESERVATIONS NOW. Local accommodations fill up early. You can request a list of local hotels through the Coupeville Chamber of Commerce.

Thanks for helping us make this a successful event! Any questions, email Sami at samibydesign@gmail.com.